The Office of Student Engagement (OSE) in conjunction with the Student Organization Funding Board (SOFB) and Club Sports Funding Board distributes funds collected by the Student Organization Fee to registered student organizations for the purpose of supporting programs, projects, and events that help the organizations succeed in meeting their goals and foster positive student development.

 

 


Announcements:

General information regarding Registered Student Organization Funding: 

  • Every student pays $9.70/semester as part of their student fees.  This goes into the Student Organization Fee which is comprised of four pots of money:  Mass, Rolling, Matching & Club Sports.
  • Your student organization MUST be currently registered as a student organization with the Office of Student Engagement BEFORE you submit your funding application.  This is an annual registration process.  If your group has not registered yet this academic year, find an application HERE.

Types of Funding

 

 

Mass

Rolling

Matching

Club Sports

Total Money Available in

2017-2018

$72,407

$80,992

$20,000

$75,000

How divided

2/3

1/3

Remaining from Previous Year

Set amount

Application Deadline

March of every year

Tuesdays at 5 pm

Tuesdays at 5 pm

March of every year

Maximum Request Amount

No maximum, $1,000 minimum

$1,000 Maximum

Up to $500, must commit to raise $500

Based on Tier System

How often Apply

Once in the spring

Maximum of twice in an academic year. (i.e. you can ask for $300 in November and then $700 in March). 

Cannot exceed $1,000 total over the year.

Once during the academic year.

Once in spring.  New clubs may apply as they form.

When use money

Use in the NEXT academic year it was allocated. (i.e. if you are allocated money in the spring of 2017, you can start spending that money July 1, 2017)

Use within the academic year it was allocated. (i.e. if you were allocated money in Oct., 2016 you have until June 17th, 2017 to spend)

Same as Rolling

Use in the NEXT academic year it was allocated. (i.e. if you are allocated money in the spring of 2017, you can start spending July 1, 2017)

Eligibility to apply

Must be a current registered student organization

Have received funding in the past.

Must be a current registered student organization

NOT received Mass funding the previous spring.

Must be a current registered student organization

Clubs who currently have funding (Mass or Rolling) are eligible to apply however having those funding sources is NOT a prerequisite to apply.

Must be a current registered student organization AND club sport.

Pool decided on by Club Sport Funding Board.

Not eligible to apply for other funding.

Student Organization Funding Board :

The Student Organization Funding Board is the governing body of the Student Organization Fee and makes all funding decisions. 

Meetings:  Mondays at 4:15 PM 

Chair:  Scott Killian
Members: Rachel Juel, Sunirp Rehal, Ian Eastes, George Gold, Jacob Oppelt
Staff Advisor: Mandy St. Aubyn
Funding Assistant: Nolan McNamara

Documents :

Common Campus Expenses Document

Enterprise Vehicle Rates: HERE. 
*Please NOTE: The list of vehicle prices include 12-passenger vans, HOWEVER, MSU students are not allowed to travel in vehicles larger than 10-passenger.

Student Catering Menu

Tips & Tricks

  • Please download this helpful handout on good vs. bad budgets!
  • It is highly recommended your club plans well in advance and have time to send your application to the Office of Student Engagement for review before final submission.  You can email your application (using the Save and Resume later option) to Mandy at amanda.staubyn@montana.edu.   The OSE is your resource, use them!
  • DO NOT GUESS on your budgets! Please call vendors, businesses or on-campus offices to acquire estimates. Do your research!  We have a Common Campus Expenses document to help you save time and energy.
  • Be thorough and have others look over your document. The Funding Board wants quality applications and an incomplete application will hinder your chances of receiving funding.

Funding FAQs

Does my club qualify for Mass Funding?
If your answer is yes to the following, then you qualify:

  • Current registered student organization
  • Have received funding (either Rolling or Mass) in the past (if you are unsure, contact OSE)

Does my club qualify for Rolling Funding?
If your answer is yes to the following, then you qualify:

  • Current registered student organization
  • Did not receive Mass funding this past spring

Does my club qualify for Match Funding?
If your answer is yes to the following, then you qualify:

  • Current registered student organization
  • Have plans to secure at least $500 in donations or raised through fundraising.

Does my club qualify for Club Sports Funding?
If your answer is yes to the following, then you qualify:

  • Current registered Club Sport

Who decides which clubs receive money?
The Registered Student Organization Funding Board decides which clubs receive money.  This board is comprised of 3 ASMSU Senators and 2 students at large.  The ASMSU Senate VP chairs the board and a staff member from OSE serves as advisor.  Club Sports Funding is decided on by the Club Sports Funding Board.

How much money can we request?
See chart above.

What types of things can we ask for?
Please review the Funding Policies document to review what you may and may not request funds for.

Can we ask for money for food?
Clubs can apply for UP TO $100 on food at general club meetings. This excludes events, fundraisers, etc.

Where does the student organization money come from?
Every student pays $9.70/semester as part of their student fees. Matching fund comes from any money leftover from the previous year.

What if we don’t get our application in by the weekly deadline?
If you miss the Mass Funding deadline (only one date set in the spring), you will need to wait until the next spring to apply.  Rolling and Matching funding will have a weekly deadline throughout the academic year.  If you miss the weekly deadline for Rolling or Matching Funding, get your application in by the next week.  Reminder you must get your application in AT LEAST 2 weeks before your funding need.  Club Sports must pay attention to deadlines set by Club Sports Funding Board.

My club was allocated money, now what?
You will need to meet with an OSE representative to learn how to spend your money.  Contact clubs@montana.edu